Event WiFi
Event WiFi and Conference Internet, Designed and Run by Our Crew
Attendees expect WiFi that works. Exhibitors need a connection that takes payments. Presenters need a wired drop that does not compete with a room full of phones. AVP.Live designs, builds and runs the whole conference network as one system, with the AV team that depends on it in the same room.
Separate networks, built as one system
Event WiFi rental companies sell the attendee network. On show day it is part of the same problem as the show: the keynote stream, the exhibitor card readers and a ballroom full of laptops all fighting over one connection. For conferences in New Jersey, New York City and Philadelphia, we build event WiFi and conference internet as one design with a separate network for each purpose, run by our own crew on our own gear. Attendee WiFi, sized for the room. Exhibitor and presenter drops, wired where it matters. A registration segment for check-in. And the production network: cameras, audio, control and the stream, on its own segment, kept apart from the audience. Guest devices are kept on a separate network from the card readers and the program feed. Under all of it sit the uplinks: the venue circuit where it is good, and our own bonded cellular and Starlink where it is not, so the event has more than one way out of the building.
What we design and run
Every network is sized to the event after a site survey. We do not quote capacity from a brochure.
Attendee WiFi
A dedicated guest network with coverage planned for the actual rooms, crowd density and session schedule, under a network name that matches your event.
Exhibitor drops
Wired or dedicated wireless connections for booths, for demos and payment terminals, with guest devices kept off the card readers.
Presenter and hybrid connections
Wired drops at the lectern, the stage and the remote-speaker position, kept off the attendee network so a remote speaker's video call is not competing with guest traffic.
Registration and operations
A separate segment for badge printers, check-in tablets and staff, so registration is not sharing the guest network when the doors open.
The production network
Cameras, Dante audio, control and the stream on our own switched network, the same discipline we bring to every broadcast.
Uplinks and backup
The venue circuit when it passes the survey, plus bonded cellular and Starlink as independent paths, and backup encoders running in parallel on critical shows. Two ways out of the building that fail for different reasons.
How much WiFi does a conference need?
Devices, not badges
A conference needs WiFi sized to the devices online at the same time, not to the number of people who registered. An attendee can carry more than one.
Rooms and density
Coverage is planned room by room. A packed general session needs a very different design from a sponsor lounge.
What people will actually do
Email and messaging use little bandwidth. Video calls, uploads and live demos use a lot. The agenda tells us which hours will be heavy.
Upload, not just download
Streams and hybrid sessions push data out of the building. Venue internet sold as fast can be fast in one direction only.
Lead time
A dedicated circuit from an internet provider can take weeks to order. Bonded cellular and Starlink can be ready on short notice. The earlier we survey, the more options you have.
How we produce it
The owned capability stack behind this work, each documented in depth.
What happens after you book a network survey
- 01
A 15-minute call
Venue, dates, agenda, exhibitors, and anything that streams.
- 02
The site survey
Free. We measure the venue's real bandwidth, cellular signal by carrier, sky view for satellite, and where the building's network lives.
- 03
Venue IT and exclusive providers
If the venue or its AV provider controls the network, we agree drops, bandwidth and rules with them in writing before load-in.
- 04
A written network plan and one price
Which networks, which uplinks, what the backup is, and what it costs, in plain English.
- 05
Show day, monitored
An engineer watches the network for the whole event, with failover decided before doors open.
Why have the AV team run the network
The network and the show depend on each other. Splitting them between two vendors is how a keynote ends up buffering.
One team responsible
When the stream stutters, the WiFi vendor blames the AV team and the AV team blames the WiFi. With one crew there is nobody to blame but us, which is the point.
Broadcast engineering, applied to WiFi
We design networks the way we design a broadcast signal path: a primary, a backup, and an engineer watching both. The plan is signed off in an engineering review before every show.
Separate networks, safer event
Guest, registration and production traffic each get their own network. Guest devices are kept on a separate network from the card readers and the program feed.
We work with exclusive providers
Some hotels and convention centers have an exclusive network provider. We coordinate with them, order what the contract requires, and fill the gaps with our own uplinks.
Can we use the venue's WiFi?
Sometimes: if the venue's network passes the survey, we tell you and use it. If it does not, you hear it as soon as the survey shows it, not at doors.
Not just conferences
The same uplinks keep pay-per-view fights, memorial services and corporate town halls on air from arenas, chapels and parking lots that were never built for streaming.
Nobody remembers the WiFi when it works. Everybody remembers the keynote that buffered.
What clients say
5.0 from 14 reviews on Google
10 stars! Working with Anthony and VJ is incredible! They ACTUALLY work WITH you. They ask all the right questions to get the vision of what you want to do and they make it come to Life in the cleanest, most professional way.
Working with AVP has been an absolute pleasure!! We have done 5 events with them so far and the production vaule has gone up everytime. If its the video / production its self or the easy access for all of our fans and customers access to tickets and streams. AVP is a must have for any event in the area
I recently had the pleasure of working with AVP.Live for both my marketing needs and live stream events, and I must say, they are absolutely the best in the business! Their team is not only extremely professional but also incredibly knowledgeable, making the whole process smooth and stress-free.
Anthony and Valentine are must haves for your content creation needs. Each summer I host a large boat party (Over 100 people) in which they capture a recap video and professional photos for and they are just the best. They arrive timely to your event and in terms of turnaround on deliverables, they far exceed your deadlines.
What moves the price of event WiFi
Venues can price internet per device per day or as a flat dedicated line, which is why the same event can be quoted very differently from one building to the next. Our quote follows the design. What moves the number:
- Devices online at the same time, and how densely they pack into the busiest room.
- How many separate networks: attendee, exhibitor, registration, presenter and production.
- Uplinks: the venue circuit, a dedicated line ordered for the event, bonded cellular, Starlink, or a combination.
- Exhibitor drops and wired presenter positions, counted one by one.
- The venue's own rules, including exclusive network providers and their fees.
- Notice. Dedicated circuits need weeks of lead time; short-notice events lean on cellular and satellite.
Rates on request. Call (848) 279-9164 and you will get a straight number on the phone, not a form and a follow-up email.
Common questions
+How much does event WiFi cost?
It depends on devices, rooms, uplinks and how many separate networks the event needs, so we price it from the survey and a written design rather than a rate card. Venues may charge per device per day or for a dedicated line; send us the venue's internet order form with your agenda and we will show you how our plan compares.
+Can you get temporary internet for an event?
Yes. Temporary internet can come from a dedicated circuit ordered for the event, which needs weeks of lead time, or from bonded cellular and Starlink, which can be ready on short notice. A plan can combine them, so there is a backup if one path fails.
+How do you size bandwidth for a conference?
Plan from the devices online at the same time, not registrations, and from what they will be doing. Messaging needs little; video calls, uploads and streams need a lot, especially upload. A single 1080p stream sends about 6 Mbps, and we plan for 12 Mbps of sustained upload per stream. We size it from your agenda and room plan after the survey.
+How do you get internet at an outdoor event, or a venue with none?
Bring the internet in: bonded cellular where the cell signal is good, Starlink where it is not, and weatherproof access points placed for the crowd. The survey tells us which combination the site needs.
+Can Starlink be used for events?
Yes, as one uplink among others. It needs a clear view of the sky and works well where cellular is weak, such as rural venues and parking lots. We pair it with bonded cellular so the event has a second path.
+What is bonded cellular?
Several carriers' cellular connections combined into one, so traffic rides all of them at once and survives any one of them slowing down when the crowd arrives.
+Does all this backup make sense for a small event?
The tier scales. A small webcast might carry a single bonded uplink as its backup; a pay-per-view runs parallel encoders on independent paths. What never changes is that something is the backup. A stream with no second path is the one setup we will not sell you.
+Do exhibitors need their own internet connection?
If they run demos, take payments or stream, yes. We plan wired or dedicated wireless drops booth by booth, with guest devices kept off the card readers, and you can offer the drops in your exhibitor kit.
+Is the venue's WiFi good enough for a conference?
Sometimes, and the survey will tell us. A network that feels fast on a quiet day can buckle with a full house, and it may be shared with every other group in the building. If the venue's network passes, we use it and still bring a backup. If it does not, you will know as soon as the survey shows it.
Where the network meets the show
The rest of the conference, and the other side of the connection.
- Exhibitor internet, what to offer and how to run it is for organizers deciding which booths need a wired drop or dedicated wireless, what goes in the exhibitor kit, and why card readers stay off guest WiFi.
- The venue said they had fibre is our field note on why a venue speed test does not predict whether a stream holds, and the four questions that do.
- When the hotel's AV provider controls the network explains how in-house providers price internet, and what to settle in the hotel contract.
- Livestream bandwidth calculator works out the upload one stream needs, and why we book twice what the encoder sends.
- Full conference production is the main stage, the breakouts and the hybrid audience, run by the same crew that runs the network.
- Streaming the general session covers delivery to your event platform, YouTube, or a private link.
Tell us the venue. We will tell you what its network can carry.
Send the venue, dates and agenda, and book a free network survey. The survey notes are yours to keep whether or not you book us.